Overview

 1.  NASA's Office of Human Capital Management                 

Agency Call for Nominations

Annual call for nominations distributed in May. Nominations are due by September 9.

 2. Installation              Installation Call for Nominations

Using the NASA's Office of Human Capital Management's annual call for nominations as a base, installations publish their own call for nominations.

 3. Installation              Installation Review

Fellowship Coordinators should establish a Center Executive Resources Panel to review candidates and decide upon nominations to be forwarded to HQ for Agency-wide competition. It is the responsibility of Fellowship Coordinators to: 

a.       Ensure nominees are eligible.

b.       Ensure application forms are complete and accurate including the identification of awards received as outside, Agency or Installation, if not already noted.

c.       Ensure that no more than one candidate per program is nominated for a given year.

d.       Assist candidates in preparation for the Agency-wide selection process along with the Installation Fellowship Executive Development Education Panel (EDEP) member.

e.       Facilitate endorsements by the Executive Position Manager (AA or Center Director).

f.         Forward the Center Director's cover memo, NASA Development Programs Application (NASA Form 1591, March 07), and supplements, for each applicant, to the Office of Human Capital Management, Workforce Management and Development Division, Attn: Lauren Leo, Fellowship Program Manager, 300 E Street, SW, Suite 4042, Washington, DC 20546. Previous editions of the 1591 Form will not be accepted. Please be sure Center Director comments are written, training attendance is noted, and that candidates have completed the gap analysis matrix on Page 4 of the application.

 4. NASA's Office of Human Capital Management                   

Executive Development Education Panel Paper Review

Upon receipt of nominations from Installations, NASA's Office of Human Capital Management will distribute copies of nominations to EDEP members to be rated and ranked according to the established eligibility criteria. Panel members' ratings are averaged and lower rated candidates are eliminated from further consideration. The Panel does not interview for all programs, only those noted as long (L), which require a heavier investment of time and/or financial support.

 5. NASA's Office of Human Capital Management                   

Executive Development Education Panel Interviews

a.       EDEP meeting dates scheduled with members.

b.       Interview schedule established at least two weeks prior to the interview date.  Interviewees and Fellowship Coordinators notified of date, time, and location.

c.       EDEP divided into sub-panels.   Sub-panels interview selected candidates for specific programs and make preliminary recommendations for those programs.

d.       EDEP meets as a whole to evaluate the candidates across all programs.

e.       EDEP recommendations are forwarded to the AA for Human Capital Management for final approval.

6. NASA's Office of Human Capital Management

                                    Installation Notification

NASA's Office of Human Capital Management notifies AA's/Center Directors of final approval with cc's to EDEP members, Training Officers, and Fellowship Coordinators. One week after notifying the Center Directors, NASA's Office of Human Capital Management sends e-mails to all applicants on the status of their selection.

 7. Installation             Candidate Notification, Preparation and Coordination with Universities

Fellowship Coordinators notify applicants of the status of their selection.  EDEP members are encouraged to meet with unsuccessful candidates at this point to provide feedback and suggestions on future development options. Fellowship Coordinators then: 

a.       Obtain university application forms for their successful candidates.

b.       Assist candidates in completing applications.

c.       Assist candidates in submitting 1735 training request in SATERN

8. NASA's Office of Human Capital Management                   

Fellowship Administration

The Office of Human Capital Management manages all training and travel money associated with fellowships.

Training:

a. Fellowship recipients submit a 1735 training request through SATERN.

b. On the 1735, candidates must change the name of their supervisor to read “Lauren Leo” for OHCM approval.

c. In the notes section of the 1735, candidates should include “Agency-sponsored fellowship” so the NSSC knows to charge OHCM for the tuition. Also include the address of the administration office of the program which the candidate is attending.

d. OHCM approves and then the 1735 gets routed to Training Officers or Fellowship Coordinators for final approval before being sent to the NSSC.

e. NSSC sends monies to the appropriate university.

Travel:

a. Candidate obtains flight itinerary for travel to the program.

b. Candidate contacts June Cirillo (june.davis-1@nasa.gov or (202) 358-0698) with itinerary. June will prepare candidates’ travel orders.

c. After program completion, candidates will contact June Cirillo to prepare travel voucher.  

9. Installation               Installation Administration

It is the responsibility of the Installation Training Coordinator to contact NASA's Fellowship Program Manager with any questions.  

10. Installation             Cancellations

If for any reason an approved nominee is unable to attend a Fellowship program, the Installation Fellowship Coordinator must contact NASA's Fellowship Program Manager, Lauren Leo, Office of Human Capital Management, immediately.  

11. Installation             Reentry

Fellowship Coordinators are required to ensure that all Fellowship attendees complete and submit a Fellowship Program Evaluation and Reentry Report (NASA Form 1591A) to NASA's Fellowship Program Manager, Lauren Leo, Office of Human Capital Management, within six months of completing their Fellowship. Coordinators need to ensure that the requirement to obtain the Center Directors input and signature are met.